CycleIT - Privacy Policy

We are data controller for the processing of the personal information we process about our customers and partners. You will find our contact information below.

CycleIT ApS
Taastrupgårdsvej 20, 2630 Taastrup
CVR-nr.: 39526050

If you have any questions regarding the processing of your personal data, you can contact us via hej@cycleit.io

As data controller under the GDPR, we have the following processing activities.

When you visit our website, we use cookies for the website to function, which you can read more about in our cookie policy.

When you have questions about our website or want to learn more about our services, you can contact us via:

• Contact form: contact
• Email: hej@cycleit.io
• Phone: 70606077

Through this, we will process your personal information so we can engage in a dialogue with you, such as answering questions about our services. We only process the information you provide us in connection with our communication.

We will typically process the following common information: name, email, phone number.

Our legal basis for processing this personal information is Article 6(1)(f) of the General Data Protection Regulation.

We delete our communication with you when it becomes clear whether you want our services or not.

If there is a specific need to retain your personal information for a longer period in an exceptional case, this may be the situation.

We need to communicate with our customers to ensure that the service is delivered correctly. Through this, we may process information such as name, address, services, special agreements, payment information, and similar.

The legal basis for processing these personal data is Article 6(1)(b) of the General Data Protection Regulation.

After the service has been delivered and any outstanding matters are concluded, we will promptly delete the personal information.

We have a newsletter that is voluntary to subscribe to, and you can always unsubscribe from it.

The purpose of the newsletter is to send emails to the subscribers with new information from the company, which may include new website content and advertising of our services.

We will only send you emails if you have given your active consent for this. This initially requires you to provide your email address, to which we will subsequently send an email for you to confirm your subscription. This way, we ensure that you have actually subscribed to the newsletter by providing active consent.

Our legal basis for processing your personal information (i.e., email address) in connection with the newsletter will be Article 6(1)(a) of the General Data Protection Regulation.

We will process your personal information as long as you are still subscribed to the newsletter. Upon unsubscribing from the newsletter, we will also cease sending it to you. If we have not sent you a newsletter for 1 year, your consent will expire due to our inactivity.

Upon unsubscribing from the newsletter, we will retain your previous consent for 2 years after it was last used, in accordance with the statute of limitations as per the Consumer Ombudsman's spam guidelines, section 11.3.

We are required to retain all accounting records in accordance with the Accounting Act. This means that we keep invoices and similar documents for accounting purposes. These documents may contain common personal information such as name, address, and service description.

Our legal basis for processing personal information for accounting purposes is Article 6(1)(c) of the General Data Protection Regulation.

We retain this information for a minimum of 5 years after the current fiscal year has ended.

We gladly welcome job applications with the aim of assessing whether they match a hiring need in our company.

If you send your job application to us, our legal basis for processing your personal information is Article 6(1)(f) of the General Data Protection Regulation

If you have submitted an unsolicited application, our HR department will promptly assess whether your application is relevant, and if there is no match, your information will be deleted.

If you have applied for a posted job, we will dispose of your application in the event that you are not hired, and immediately after the right candidate has been found for the position.

If you are part of a recruitment process and/or hired for the job, we will provide you with separate information on how we process your personal information in this context.

Few can handle everything on their own, and the same goes for us. Therefore, we have partners and suppliers, some of whom may be data processors.

External suppliers can, for example, provide systems to organize our work, services, consulting, IT hosting, or marketing.

It is our responsibility to ensure that your personal information is processed properly. Therefore, we have high expectations for our partners, and our partners must guarantee the protection of your personal information.

We therefore enter into agreements with companies (data processors) that handle personal information on our behalf to enhance the security of your personal information.

We do not disclose your personal information to third parties.

We do not engage in profiling or automated decisions.

We primarily use data processors in the EU/EEA or those who store data in the EU/EEA.

We ensure the security of personal data processing by implementing appropriate technical and organizational measures.

We have conducted risk assessments of our processing of personal data and have subsequently implemented appropriate technical and organizational measures to enhance processing security.

One of our key measures is to keep our employees informed about GDPR through ongoing awareness training, GDPR courses, and by reviewing our GDPR procedures with employees.

Under the General Data Protection Regulation, you have a range of rights regarding our processing of information about you.

If you wish to exercise your rights, please contact us so we can assist you with this.

You have the right to access the information that we process about you, as well as several additional details.

You have the right to have incorrect information about yourself corrected.

In special cases, you have the right to have information about you deleted before the time of our regular general deletion occurs.

In certain cases, you have the right to have the processing of your personal information restricted. If you have the right to have the processing restricted, we may only process the information – except for storage – with your consent or for the purpose of establishing, exercising, or defending legal claims, or to protect a person or important public interests.

In certain cases, you have the right to object to our otherwise lawful processing of your personal information. You can also object to the processing of your information for direct marketing.

In certain cases, you have the right to receive your personal information in a structured, commonly used, and machine-readable format, as well as to have this personal information transferred from one data controller to another without hindrance.

You can read more about your rights in the Data Protection Authority's guidance on the rights of data subjects, which you can find at www.datatilsynet.dk.

When our processing of your personal information is based on your consent, you have the right to withdraw your consent.

You have the right to file a complaint with the Data Protection Authority if you are dissatisfied with the way we process your personal information. You can find the contact information for the Data Protection Authority at www.datatilsynet.dk.

We would generally encourage you to read more about GDPR so that you are up to date on the rules.